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BYE-LAW
9.03 Enrolment fees and subscription for the categories of membership shall be determined by the council from time to time. 9.04 Enrolment fees shall be paid in respect of one class only. 9.05 Architectural firms shall pay a registration fee and an annual subscription to be registered, as architectural firms. All architectural firms shall pay a development levy upon registration. Architectural firms shall be subjected to the constitution, bye-laws and regulations of the institution. 9.06 Cheques etc. for fees and subscriptions shall be made payable to the Ghana institute of architects and with a letter addressed to the Honorary Treasurer. 9.07 All architects and firms shall be in good standing after having paid all dues, levies and development fees. 10.01 All annual subscriptions shall become due and payable in advance on the first day of January in every year. 10.02 If the date of the election falls in the second half of the ear only half of the subscription will be payable. 10.03 If any member fails to pay his annual subscription within six months after it has become due and demanded, he may be suspended or expelled by resolution of the council and may be reinstated by resolution of the council upon the payment of a penalty. To be prescribed by the council for fellows and associates and firms, and all outstanding monies due. 11.01 Any practicing member or firm who or which in the opinion of the council has been guilty of unprofessional conduct shall be liable to reprimand, suspension or expulsion as may be determined by council, and any person or firm convicted of any criminal offence will, ipsfacto, cease to be a member of the institution. 11.02 A person or firm who or which have been suspended or expelled may be reinstated by a resolution of the council if the council is satisfied that such a person or firm has been subsequently a fit and a proper person or firm to practice the profession of architecture on the settlement of such penalties which may be decided by the council. 12.01 Any member, provided he is under no financial liability to the institution shall be entitled to resign his membership on giving notice in writing of his intention to do so, and on his returning his diploma to the council for cancellation. The council shall have the power to return the cancelled diploma to any member. 13.0 ELECTION OF OFFICER BEARERS 13.01 Members nominated for the office of President shall be the existing President, a Vice President, Past President or member of the Institute who is or has been a member of the Council. No President who has filled the office for two consecutive terms shall be again eligible for the Presidency until the expiration of two years from the end of his tenure of office. 13.02 Members nominated for the office of Vice President shall be officers or Members of the Institute who are or have been members of the Council. No Vice President who has filled the office for two consecutive terms shall thereafter be eligible for re-election until the expiration of two years from the end of his tenure of this office. 13.03 The method of election shall be determined by the Council subject to the following conditions: (a) not less than seven clear days notice shall be given any meeting convened for the purposes; (c) the notice convening the meeting shall state that the election of officers and members of the Council will take place at the meeting. Any members desiring to nominate candidates for election as officers or as Members of the Council, must forward the names of those he desires to nominate. Nominations indicating the candidates’ willingness to serve, if elected, should be received by the Honorary Secretary not less than three days before the date of the meeting, duly proposed and seconded by two members of the Institute; (d) the Institute will determine at the meeting the form of voting to be adopted. There shall be two Scrutineers who will be responsible for carrying out the election in a proper and orderly manner; (e) if nominations received by the Honorary secretary prior to meeting are insufficient to meet the number of vacancies then further names may be called for from those present at the Annual General Meeting; (f) if there be an equality of votes the Annual General Meeting may give such casting vote or votes as may be necessary to remove the equality and complete the election. 13.04 There shall be an Annual General Meeting to be held in January of every year. Election of officers and members of the Council shall be held at every other Annual General Meeting. The term of each Council shall be two years. 13.05 The Council shall have power to fill vacancies on the Council or in any of the officers, which become vacant between elections. 13.06 The Council shall have power at any time and from time to time to co-opt persons not exceeding three to act as additional members of the Council until the next Annual General Meeting. 13.07 Any member of the Council may resign his office by notice in writing delivered to the Council. 13.08 The Council may presume the resignation of any Member who of Council who failed to attend four consecutive meetings of the Council, the member concerned to be notified 14.01 The Council shall meet at such time and places as it may agree. Five members shall form a quorum. Seven clear days notice of a meeting of the Council, or not less than twenty-four hours notice in case of emergency shall be delivered or sent to each member of the Council. Such notice shall state the place, the day and hour of meeting and in case of special business the general nature of the business. Accidental omission to send or non-receipt of notice by any Member shall not invalidate the proceedings of any Meeting. 14.02 The President or two members of the Council may require the Honorary Secretary at any time to summon a meeting of the Council. 14.03 The President of the Council shall be the Chairman of the meeting. In the absence of the President the Vice-President shall be the Chairman, or failing him any Member of the Council my be elected by the Meeting. 14.04 Questions arising at any meeting of the Council shall be determined by a majority of votes and the Chairman may give a second or casting vote or votes as may be necessary to remove the equality. 15.01 The Council shall appoint from among its own body and from other members , committees to be called the Registration Committee, the Finance and Management Committee, Education and Practice Committee, Disciplinary Committee, Arbitration Committee, Editorial Committee, Library Committee and any Advisory Committee as they may from time to time think fit and in appointing such committees shall have regard to the composition of the Council at the time of such appointment. The Vice–President of the Council shall be an ex-officio member of any Advisory committee appointed if he is already not a serving member. 15.02 Committees appointed by the Council, shall in the exercise of the powers so delegated, conform to all regulations and terms of reference that may be decide by the Council. 15.03 The Council shall nominate the Chairman, of each committee unless the President have been elected so act. 15.04 In the absence of the Chairman, the meeting may elect any member of the Committee present to take the chair. 15.05 A committee shall carry out its work with all due diligence but subject to this may meet and adjourn as it thinks proper. Failing such diligence the Council shall have power to dissolve the Committee and to appoint a new one or to assume responsibility for the said committees work. 15.06 Questions arising at any meeting of a Committee shall be determined by a majority of votes of the members present, and in case of an equality the Chairman shall have a second or casting vote. 15.07 The quorum of all Committees shall be three except in the case of Arbitration and Disciplinary Committees where all five must be present. Notice of a Committee meeting shall be delivered or sent to each Member of the Committee seven clear days before the meeting or twenty-four hours before the meeting in case of meeting to or non-receipt of notice of a meeting by a member shall not invalidate the proceedings. Each Committee shall have power to co-opt members approved of by the Council . 15.08 The composition of the Committees or Boards shall be as follows: EDUCATION & PRACTCE COMMITTEE 1. President (Chairman) FINANCE & MANAGEMENT COMMITTEE 1. Treasure (Chairman) EDUCATION AND TRAINING COMMITTEE 1. G.I.A Examiner to U.S.T (Chairman) DISCIPINARY COMMITTEE 1. President (Chairman) 1. Vice President (Chairman) LIBRARY COMMITTEE 1. Publicity Secretary (Hon. Editor) 16.0 ANNUAL AND ORDINARY GENERAL MEETING 16.01 The Annual General Meeting shall be held each year in January on or before the 31st day of the month at such a place as may be decided by the Council. 16.02 Ordinary General Meeting shall be held Quarterly. 16.03 Seven Clear days’ notice at the least shall be given of a General Meeting specifying the place, the day and the hour of the general meeting and nature of the business. The accidental omission to give notice of the meeting to or non-receipt of notice of meeting shall not invalidate the proceedings. 16.4 A third of the total membership of the Institute at a General Meeting shall form a quorum. 16.05 The President shall preside as Chairman at every Annual and Ordinary General Meeting of the Institute. In his absence the Vice President shall be the Chairman, or failing him any member of the Council elected by the Meeting. 16.06 The Chairman at any meeting of the Council may with the consent of the members present, adjourn the meeting from time to time or place to place, but no business left unfinished at the meeting from which the adjournment took place, until the unfinished business has been concluded. 16.07 At voting decisions shall be carried by a simple majority . In the case of equality of votes, the Chairman shall be entitled to a second or casting vote. 17.01 Funds for the running of the Institute shall be obtained through members’ subscriptions, donation, etc. 17.02 Any money belonging to the Institute and not invested shall be deposited by the Council on account of the use of the Institute with the Ghana Commercial Bank. The Council shall from time to time give directions as to how such account is to be operated. All instructions to the Bank involving payments of money shall be signed by the Treasure and either the Secretary or the President. 17.03 The Council shall appoint annually a firm of Chartered Accountants as Auditors. The Auditors shall have access to all reasonable times to the Accounts and Securities. 18.01 The Diploma or certificate of Membership of the Institute shall be granted to every Fellow and Associate and to non-professional members of the Institute who are or shall be entitled thereto. They shall remain the property of the Institute and shall remain a member. When the holder ceases to be a member he shall forthwith return the Diploma to the Institute. 19.01 The session of the Institute shall commence annually on the 1st of February and continue until the last day of the following January. 19.02 The tenure of each Council shall be two sessions. |
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